Last updated: 2025

This Privacy Policy explains how fabrik5 Ltd ("we", "us", or "our") collects, uses, and protects your personal data when you visit our website or subscribe to our updates.

We are committed to protecting your privacy and processing your personal data transparently and lawfully in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and applicable EU GDPR requirements where relevant.

1. Data Controller

fabrik5 Ltd
71-75 Shelton Street
Covent Garden
London
WC2H 9JQ
United Kingdom

Company Registration Number: 16868900
Contact email: contact@fabrik5.com

2. Personal Data We Collect

2.1 Data you provide directly

When you subscribe to updates, we collect:

• Email address

2.2 Automatically collected data

We do not use analytics, tracking pixels, cookies, or any third-party tracking tools at this time.

If this changes in the future, this policy will be updated accordingly.

3. Purpose and Legal Basis for Processing

We process your personal data for the following purposes:

PurposeData ProcessedLegal BasisTo send you email updates, news, or announcements about Fabrik5Email addressConsent (UK GDPR Art. 6(1)(a))To manage and maintain our email distribution listEmail addressLegitimate interests (maintaining subscription list)

You may withdraw your consent at any time by clicking “unsubscribe” in any email or by contacting us at contact@fabrik5.com.

4. How We Use HubSpot

We use HubSpot as our email communication and subscriber management platform.
When you subscribe, your email address is stored in HubSpot’s systems.

HubSpot acts as our data processor.

HubSpot may process data outside the UK or EU. Transfers are protected by:

• Standard Contractual Clauses (SCCs)
• HubSpot’s Data Processing Agreement and security measures

You can view HubSpot’s privacy practices here: https://legal.hubspot.com/privacy-policy

5. Data Sharing

We do not sell or rent your personal data.

We may share data only with:

• HubSpot (email delivery and subscriber management)
• Service providers required to operate the website (hosting providers)
• Regulatory or legal authorities if required by law

All processors are bound by contractual obligations to protect your data.

6. Data Retention

We keep your email address:

• Until you unsubscribe, or
• Until we determine the mailing list is inactive

After you unsubscribe, your data will be deleted or anonymised within a reasonable timeframe.

7. Your Rights

Under the UK GDPR and EU GDPR, you have the following rights:

• Right to access your personal data
• Right to rectify inaccurate data
• Right to erase your data (“right to be forgotten”)
• Right to restrict processing
• Right to withdraw consent at any time
• Right to data portability
• Right to object to processing
• Right to lodge a complaint with a supervisory authority
• UK supervisory authority:
  Information Commissioner’s Office (ICO)
  www.ico.org.uk

If you are in the EU, you may contact your local data protection authority.

8. International Data Transfers

Because HubSpot may process data outside the UK or EU, your data may be transferred internationally.

These transfers are protected by:

• Standard Contractual Clauses (SCCs)
• Supplementary security measures required by UK GDPR

9. Security

We take appropriate technical and organisational measures to protect your personal data, including:

• Secure hosting
• Access controls
• Encryption where appropriate
• Data minimisation

However, no method of transmission or storage is fully secure, and we cannot guarantee absolute security.

10. Children’s Privacy

Our website is not intended for children under 16, and we do not knowingly collect data from them.

11. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on this page.
If changes are significant, we will notify subscribers via email.

12. Contact Us

If you have questions about this Privacy Policy or how your data is handled, please contact us at:

contact@fabrik5.com